LoMag inventory management for Android

Guided by market expectations we've created an inventory management application, which can change almost any android-run mobile phone (tablet) into a professional inventory management tool. The app - useful for inventory-making and other logistic procedures at the warehouse - has been created in two versions: the limited free of charge version and the paid version, which has no limitation on amounts of items, documents and operations. The app has an inbuilt barcode reader, whose range of recognized code formats is comparable to a professional facility. The app may be used by all companies, and even individuals, who do not conduct any business activity.

1.The most important characteristics of the program:

• inbuilt barcode scanner employing the camera of a mobile device
• stock level as at a given date and hour exportable to Excel
• warehouse documents: Goods Received Note, Goods Issued Note, Inventory
• adding items to documents by scanning codes or browsing the item list
• history of warehouse transfers for a chosen item
• browsing through warehouse history of documents and their content
• editing or removing the last warehouse document
• quick search of items by names or codes
• editing the item list, ascribing codes with a scanner
• adding own units of measurement and removing unused units
• changing the date of the documents (introduction of historical data)
• export of documents to Excel (including inventory)
• expanded inventory-creating options

2. Download and installation of software

The updated version of the application may be downloaded from the Internet from the Play Store at https://play.google.com/store or directly through the "Play Store" app available on your Android device. First, find the app by typing in "LoMag Warehouse Management", and then click "Install". The download and the installation of the app will start once you have accepted the terms and conditions of access to required data for the app.

3. Basic configuration of the program

When starting work with "LoMag Warehouse Management" mobile app you should adjust the app to your preferences - to do that click "Settings" in the main menu.

Read below for the basic settings description

• Settings/Prices support- if you unmark this option, the app will not support the prices of items and you will be able only to conduct a quantitative register of items. When receiving and issuing items, the field for the determination of price for one unit will disappear.
• Settings/Enter codes manually - if you mark that option, the barcode scanner incorporated into the app will not be used during receipts and issues. Barcodes will be entered manually from the keyboard or an external reader.

The app has an incorporated barcode reader, which uses an inbuilt camera to automatically recognize the following barcode formats:

• codes on products : EAN-13, EAN-8, ISBN, UPC-A, UPC-E
• industrial codes: Codabar, Code 128, Code 93, Code 39, ITF, RSS
• two-dimensional codes: QR Code, Data Matrix

4. Start working with "LoMag Warehouse Management"

The app may support any number of items and warehouse documents (the free version of the app has a limit of 30 items or 50 documents). Once you launch, the main menu of the app comes up. Before you begin creating you can define the items in the "Stock level module". The defined items can be quickly selected on the document with a scanner or from a selectable list. If you don't define the items list at the beginning, the software allows you to supplement the item list when creating documents. Additionally, you should supplement the name and the unit of measurement for the item. When defining items, the inbuilt barcode scanner might prove helpful, as it changes you device into a professional barcode reader

5. Stock level

Stock level is a module of the item list used to define new and edit the existing items in LoMag Warehouse Management app. To go to this module select "Stock level" in the main menu. Once the stock level module is launched, a list of items will come up with the current stock level. You will also have an option of defining new items - by selecting the "Add" button - you define attributes such as barcode, name item unit. Read below for the meaning and application of each of those fields:

• A barcode may be any string of signs, not necessarily a concrete type of code. The field may also be used for other purposes, e.g. as a unique index, which will make item searching easier. By using the internal barcode reader module of the app, you can scan a barcode with the camera on your mobile to ascribe a given code to an item.
• A unit of measurement may be selected from the list or typed in from the keyboard. If a given unit of measurement is missing, it will be added to the database with the "+" button.
• The name of the item should be unique, but the software allows the same names for items with different barcodes.

The module also enables you to remove an item (or many items at once), to export an item to an Excel file, which then can be saved on the hard drive of your device or sent by e-mail. You also may edit any given item at any moment or browse through its history of warehouse movements. The history of warehouse movements depicts the changes in the stock levels since the last inventory.

The item search field is located under the tool menu in the Stock level module. To find any item you need to enter a fragment of a name of an item, e.g. by typing in "ice" the program will find all items including "ice": "ice-cream, liquorice".

6. Warehouse documents

LoMag Warehouse Management mobile app enables you to create the following warehouse documents:

• GRN (Good Received Note), e.g. delivery of a new item to the warehouse,
• GIN (Goods Issued Note), e.g. sale of an item;

To create a Goods Received Note, you click "Receipt", to create a Goods Issued Note, you click "Issue". The icons can be found in the main menu of the application

After clicking the icon of the appropriate document, the document creation window comes up - the program automatically enters the current date and time of document creation and proposes a subsequent number. The program allows you to change the number into any random string of signs. It is also possible to change the data, you have to remember, however, to keep the chronology of the documents. When entering old documents, you need to start with the oldest ones and continue to the newest. Changing the date for an existing document influences the stock level and the value of the warehouse. The "comments" field may be used for notes regarding the whole of the document.

To add an item to a document, click "Add items". Then the barcode scanner turns on to scan the first item. If the "Enter codes manually" setting is on, the window for adding the first item to the document appears, where the barcode may be typed in from the keyboard or chosen from the list. Next, in both cases you enter the remaining information about the product ("The name", "Quantity" and "Price" (available if your warehouse is conducted with the "Price support" option on). "Name" may be automatically downloaded from the item list, if the item was previously defined in the menu ("Stock level"). After adding one item, you can move on to the next one, or finish working with the document.

You can browse through the contents of all created documents. There is a possibility of modifying only the last created document - adding a new item and deleting the document. To edit or delete a document, go to the "Documents" module in the main menu. Next, by clicking the document, go to the document preview. If you click "X", located by the document, you will remove it, while if you click the icon with the pen, located by the document, a new item will be added to the document. If you go to a concrete document (by clicking it in the "Documents" window), you can export the document to an Excel file.

7.Inventory

For various reasons, the information introduced to the program may be different from the actual stock level. Therefore, from time to time a warehouse inventory is needed. To that end a special inventory module has been created, available in the main menu of the app. After clicking "Inventory" you will go to the widow for creating an inventory document - the program automatically enters the current date and time of the creating of the document. The whole inventory-making process is analogous with the goods received and issued notes. However, when ending the inventory, before you save the stock level changes resulting from the conducted inventory, you will be asked again for a confirmation of the operation.

If an inventory is finished with some items missing on the inventory document (but available at the warehouse) the app will propose 4 options for the conclusion of the inventory:

• Show items which are missing in the inventory
• Add the missing items with their current stock level
• Add missing items with their stock level at zero
• Cancel the inventory

The last stage is "Inventory confirmation" and a report of differences in levels and values before and after the inventory. This operation changes the stock levels and the course of the warehouse movements history (subsequent documents change the level from the last inventory).

8. Database backup and deleting existing data

The LoMag Warehouse Management app has functions allowing to manage the whole database. They are available in the app settings:

• Create backup copy - this function allows you to create a copy of the whole app database. It is used to copy all the data introduced to the program to 1 file. We recommend regular creation of database backups. This function may also be useful if you wish to transfer the database onto another device or recreate the data status from a few days back.
• Restore backup copy - this function allows you to upload the database backup copy, created with the function described above. Use it of you wish to restore the previous database, e.g. from several days before or to transfer the database onto another device.
• Settings/Remove unused units - this option allows you to remove units of measurement, which are no longer used in your warehouse register. You can also use it to remove units entered by mistake, not related to the items anymore.
• Clear data - the database formatting function: deletes all items and documents forever. Do not use this function if you have not backed up you data. Restoring data without a backup copy is impossible.